2017 City of Dublin Employee Open Enrollment
Step 1 – TAKE your Health Screening
- Screenings dates: October 3, 2016 – October 13, 2016.
- Employees in addition to Spouses participating in the City’s benefits program must take a Health Screening.
- Partnership with OhioHealth for screenings and Health Assessment.
- One nurse will complete all of your screenings and discuss your results.
- You are able to reschedule, cancel, or change your screening appointment by simply remembering your email address.
- If OhioHealth’s nurses are not able to draw your cholesterol through a finger prick, you can conveniently have a venous blood draw onsite. No more need to go offsite to LabCorp.
- If you have a fasting blood glucose of over 100, a nurse will draw for your A1C.
- Flu shots will be offered at the screening, so there is no need to make arrangements to get the vaccine.
Follow the steps below to schedule your appointment for your biometric screening. Your first step toward earning your incentive and living healthier!
As part of Open Enrollment, all employees and spouses who participate in the Healthy By Choice wellness program are invited to sign up for the required annual HBC screenings.
Each screening will take approximately 20 minutes and assesses blood pressure, cholesterol, BMI/waist circumference, and tobacco use and a flu shot will be offered.
- Under Appointment Locator, click the down arrow at the “Select Organization”
- Choose “City of Dublin”.
- Click the down arrow at the “Select Site” Select the City of Dublin Recreation Center or City of Dublin Justice Center Court Room to register for your screening.
- A calendar will appear. Scroll down until you find the date of the City of Dublin screening events available. The selected dates for our screenings will have a white background with the date highlighted in blue on the calendar Select the date you want for your screening.
- Once you click on that date a calendar with times will appear on the right side of the screen. Choose a time by clicking in the box next to the time you would like to have your screening completed. You will only be able to choose times that are not shaded gray. There are multiple appointments for every time block that is opened. Once the appointments are filled for that particular time, the time slots will turn to gray.
- You will see a new screen titled, “Selected Appointment”. You are considered a NEW USER. Click in the circle next to correct option. You will then be prompted to enter demographic information. Once you complete the demographic information click “Finalize Appointment”.
- You will then see a confirmation screen confirming your appointment.
- Record the email address you used to create the account
- You will receive an email notification of your appointment and a reminder prior to your appointment.
- You can log-in any time using your email, to view your appointment, reschedule or cancel your appointment. NOTE: the login box is in the top right corner of the screen- the email you use is case sensitive
- You will need to schedule an appointment for both you (employee) and your spouse.
*Human Resources will not have the ability to add, edit, or delete your appointment.
For Technical Assistance:
Step 2 – SUBMIT Mandatory Open Enrollment Forms
- 2017 is an ACTIVE enrollment. All employees participating in the Healthy by Choice (HBC) are required to complete the following forms.
Step 3 – COMPLETE Online Health Assessment
- Employees in addition to Spouses participating in the City’s benefits program must complete the Online Health Assessment.
Login Instructions for returning users
Employees and spouses who registered with WebMD during last year’s open enrollment to complete their Health Assessment, will need to log-in using their same username and password. If you do not remember your username and password you can retrieve that information by clicking on the Forget username or password link under the Log In button.
- Click on the button for I don’t remember my username to retrieve your username. Employees and spouses will need their last name, birthdate, and zip code to retrieve your username. WebMD will email your username to the email address you used to register.
- Click on the button for I don’t remember my password to retrieve your username. Employees and spouses will need their last name, birthdate, and zip code to reset your password. WebMD will email a link to reset your password.
- Click on the button for I don’t remember username my password to retrieve your username. Employees and spouses will need their last name, birthdate, and zip code to retrieve their username and reset your password. WebMD will email your username and a link to reset your password.
Once you have completed any of these steps you can log-in with your username and password to complete the health assessment.
Login Instructions for new employees
- Click “First Time Here? Register“
- Do you have an existing Personal Health Record at WebMD.com?
- Select “No”. Click Continue.
- Employee ID:
- Employees will use their member ID located on your United Health Care
- Spouses will use the member ID followed by their birthday.
- For example, spouses use the Member ID followed by their (spouses) birthday (mmddyyyy) with no spaces. (i.e.: If the Member ID# is 123456 and the DOB is 02071976 the end result would be 12345602071976.
- Complete username and password information
What’s New in 2017
New this year, employees and spouses will request an alternative standard at their health screening. After completing their health screening employees and spouses will receive the results of their health factors. If an employee and/or spouse wants to request an alternative standard for any of the four health factors, they will make that request before they leave the screening. Employees and spouse will sign up for an alternative standard at the health screenings.
On May 17, 2016 the Equal Employment Opportunity Commission (EEOC) issued a change in rules effective for the plan year starting January 1, 2017. You can read more about this final rule, which includes questions and answers at https://www.eeoc.gov/laws/regulations/qanda-ada-wellness-final-rule.cfm
The rules were set to ensure wellness programs were complying with the Americans with Disability Act (ADA) and the Genetic Information and Nondiscrimination Act (GINA). It is protecting employees who might not be able to meet guidelines set by a wellness program due to a disability.
Under the new rule set, employers cannot incentivize an employee wellness program more than 50% of the total cost for self only coverage, which is the single COBRA rate for medical and prescription coverage with the City of Dublin’s plan. Spouses on the medical plan can only be incentivized 50% of the single COBRA rate for medical and prescription coverage with our plan as well.
COBRA is the Consolidated Omnibus Budget Reconciliation Act passed in 1986 by Congress. COBRA contains provisions giving certain former employees, spouses, dependent children, and retirees the right to temporary continuation of health coverage. This coverage, however, is only available when coverage is lost due to certain specific events. The COBRA rate is determined from fixed costs (stop loss premiums and administrative fees) and variable costs (estimated claims costs) and a 2% administrative fee is added. There are other factors, such as the City’s benefits claim experience, that go into the calculation. The City’s third-party administrator looks at the entire plan costs and then determines the COBRA rates based on single or family coverage.
The City is continuing to work on how this will impact the HSA and HRA funding and the wellness program. Once a final decision has been made it will be communicated through a city-wide memo and on Dubnet’s Open Enrollment page.
For questions, please contact Jason Nahvi at x4467 or firstname.lastname@example.org.
Continuing in 2017, there will be a monthly premium for employees and/or spouses who did not complete at least one dental screening during the previous plan year Oct 1, 2015 – Sept. 30, 2016.
The premium will be deducted starting with the first pay period of 2017. The cost is $36.40 per month for family coverage and $11.36 per month for single coverage.
In order to waive this premium for the 2018 benefit year BOTH the employee and enrolled spouse must have at least one preventive dental screening completed during the benefit plan year, October 1, 2016 – September 30, 2017. If either the employee or the spouse do not receive at least one preventive dental screening, the employee will be charged the premium associated with their elected plan coverage. The 2018 premiums rates will be 20% of the plan cost for single or family coverage.
In an effort to move the wellness program from participation based to outcome based, the City is making small changes to the Healthy by Choice wellness program participation requirements.
There will be more options to the education component of the wellness program in 2017. Employees will have three options:
- Attend the HBC classes we have offered in the past (2 one-hour classes required for Non-Union and USW; One (1) one-hour class for FOP #9 and FOP-OLC)
- Attend two (2) one-hour health coaching sessions. One (1) session in November and One (1) session in January. Participation will be limited to the first 20 Non-Union and USW employees that sign up.
- Work with a health coach to make steady progress towards your wellness goals. Coaches offer a profound level of support, guidance, and encouragement to making long-lasting changes.
- Attend two (2) one-hour nutrition consultations with a dietitian. One (1) session in November and One (1) session in February. Participation will be limited to the first 20 Non-Union and USW employees that sign up.
- The personal nutrition counseling sessions will help to put you on the right track to achieving your health and lifestyle goals. Together, with the help of a registered dietitian, you will be able to create an individualized plan to address your nutrition related health and wellness needs.
- If an employee is enrolling in a Dependent Care Flexible Spending Account (FSA) for 2017 they must complete and turn in the Flexible Spending Plan Election Form to Jason Nahvi in Human Resources by 5pm Monday, October 31, 2016.
- Dependent Care Flexible Spending Accounts Information
There will be a premium surcharge of 15% of your elected plan coverage based on single or family coverage for tobacco use of either the employee or covered spouse/domestic partner.
In the event that the employee and/or spouse uses tobacco and cannot sign the tobacco affidavit during the 2016 HBC screening process, they must complete a tobacco cessation class to waive the premium. Employees must request an alternative standard at their health screening appointment to register for the tobacco cessation class. The class must be completed in 2017 to waive the premium in 2018. All details for the tobacco cessation class will be communicated by December 31, 2016. Those who did not complete the class in 2016 will be charged a premium in 2017. Premiums for 2017 are $69.18/monthly for an individual or $207.54/monthly for family coverage.
Employees will no longer use the Wellness Bank of time in Kronos to track attendance at required wellness classes. Attendance will be tracked through the sign-in sheets at each class and turned into Janan Hay, Wellness Coordinator. Please remember to arrive on time for your class and employees must stay for the entire length of the class.
Questions? Contact your HR Business Partner
Kelly Rose: email@example.com or 614.410.4644
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Whitney Aebker: firstname.lastname@example.org or 614.410.4651
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Allison Stir: email@example.com or 614.410.4408
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